2019 - 20 Fest & Festival Documents

PMEA Festival DocumentsFestival Forms for Host Directors:

• Before the Festival:
  • Host Fest/Festival Information Form (online)
  • Guest Conductor Contract (19-20) (Please note that a completed IRS W-9 Form is required for each festival conductor, as well as anyone to whom an honorarium is paid – i.e. nurse, security – in order for payment to be processed)
  • PMEA Mechanical Rights Form (19-20)
  • Fest-Festival Independent Contractor Agreement Form (19-20)
  • PMEA Certificates, Medals and Plaques Information (19-20)
  • PMEA Festivals Medal Order Form (19-20)
  • PMEA Plaque Order Form (19-20)
• After the Festival:
  • Guest Conductor Expense Reimbursement Information (19-20)
  • Host Financial Report Spreadsheet
  • Festival Participation Fee Form (19-20)
  • Guest Conductor Evaluation Form (19-20)
• Additional Information for Hosts:
  • PMEA Festival Host Manual 2019-20
  • Festival Timeline and Host Checklist
  • PMEA Statewide Regional Festival Policies
  • Act 48 Roster for District/Region Events
  • Host Training Presentation (Use as a companion to the host manual)
  • PMEA Student Policy Info for Festivals 2019-20 (no signature lines)
  • PMEA Student Policy Info for Festivals 2019-20 (with signature lines)
  • PMEA Logos
  • PMEA Lending Library Forms
    • PMEA Lending Library List – Band
    • PMEA Lending Library List – Chorus
    • PMEA Lending Library List – Orchestra
    • PMEA Lending Library List – Jazz
    • PMEA Music Lending Library Application Form
  • Festival Audition Rubrics:
    • PMEA Audition Form Guidelines (19-20)
    • PMEA Chorus Audition Form (19-20)
    • PMEA Band-Orch Audition Form (19-20)
    • PMEA Percussion Audition Form (19-20)
    • State Checklists (Grid Format)
    • State Checklists (Written)

Festival Forms to be completed by participants:

• Forms that need to be filled out for EACH festival:
  • PMEA Principal Signature Page 2019-20
  • PMEA Medical Administration Record (19-20)**Only needed if student will be taking medication during the festival**
  • PMEA Housing Waiver & Release Form (19-20) **Only needed if the student is opting out of a hotel stay**
• Forms that can follow a student  **Unless there is a change in information** (from Districts to Regions and/or All-State, if applicable)
  • Student Medical Form 2019-20 (now included in the Student Information Online Form)
  • PMEA Student Policy Info for Festivals 2019-20 (no signature lines) (Also included in the Student Information Online Form)
  • PMEA Student Policy Info for Festivals 2019-20 (with signature lines) **Students will need to acknowledge these policies when completing the Student Information Form
  • The Online Student Information Form will be sent to participating directors directly from the host.  Dietary needs, instrument responsibility and the student medical forms are all included in this document, as well as confirmation of PMEA’s Student Policy Information.

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